Efficient work is more important today than ever, because we all know that many things are simply moving faster in the course of digitalization. One of the foundations for keeping pace and at the same time meeting the demands of the world of work 4.0 more confidently is effective office organization. Tidying up the office for more productivity? You bet! We know from experience that consistent office organization is the key to a stress-free, fulfilling, meaningful and successful working day.
But how do you really organize your office? Below we give you 5 tips for tidying up the office that will ensure order and structure. Guaranteed simple.
Tidy up the office and organize it properly
Office organization means that you manage all your work processes so that you can work in a structured, focused and results-oriented way. Tidying up the office is a core element of office organization. Only when everything has its place can you optimally coordinate appointments, tasks and processes, save time and nerves, work faster and really enjoy your work.
Why tidy up the office?
We have already mentioned some important points that speak in favour of office organization: You save time and work more effectively. At the same time, a tidy office reduces your stress levels and increases your well-being. Would you have guessed that employees spend an average of 1.5 hours of their working time looking for documents or work utensils? With office organization, you can reduce this time to almost 0%. Especially if you are self-employed, professional office organization can have a positive impact on your profitability. As an employee, you are sure to quickly stand out with an efficient way of working and even qualify for a higher position in the company. You also minimize errors at work and take the pressure off your colleagues.
In addition to keeping the workplace tidy, office organization also includes
- Filing documents
- Archiving documents
- Use of software for structured processes
- Communication between employees
5 tidying tips for your office
Let's go! Once you have organized your office, it will support you in all your daily workflows and ensure that you can go home much more relaxed every day. Simply use the following 5 tips to tidy up your office.
Tip 1: Clever filing systems and storage for perfect office organization
Smart little helpers can help you with office organization, such as Desk organizers, drawer inserts, hanging files and drawer boxes. These can be used to store documents, work utensils such as staplers and hole punches as well as small items. This way you have drawer organizer always have everything to hand and still keep your work surface clearly structured, uncluttered and reduced. A mobile pedestal, which you can add to your desk at any time, also provides more storage space for office organization.
When tidying up your office, make sure that you create a system that really supports your personal workflows and that you structure your files so that you know immediately where to find something. The best office organization is the one that suits you best. Document filing systems that you can stack conveniently and label individually are ideal for this.
Extra tip: In our online store, you will find a large selection of high-quality little helpers to keep your office organized.
Tip 2: Restore office organization before the end of the working day
During the working day, of course, a lot of things are left on your desk or lying around. Tidy up your office before the end of the day so that you are motivated to tackle new tasks the next day. Put all materials back in their place, file all documents in folders and sort documents into the hanging file. On Friday, extend the office tidy-up by also wiping down your desk top, vacuuming crumbs from your desk chair and cleaning the technology. This will ensure effective office organization in the long term.
Tip 3: Give your workplace a motivating feel-good atmosphere
Although decoration should only play a subordinate role in effective office organization, as figurines, pictures and the like usually have a distracting effect, one or two selected objects in addition to the rather simple Storage boxes for the office contribute to a sense of well-being. Plants or pictures of loved ones are classics. Good office organization manages the balancing act between personal and professional. Make sure that work and leisure do not mix, especially when working from home. Work is done at the workplace, not streaming the latest Netflix series or playing the latest it-game.
Tip 4: Use smart methods for office organization
Office organization has a lot to do with time management. If you create a fixed daily or weekly schedule, immediately file away documents that have been completed and switch tasks from "To-do" to "Done", your way of working will become much more structured. You can use techniques such as the ALPEN method or the Eisenhower matrix to manage your time when organizing your office.
Tip 5: Use a DMS for office organization
Many companies are moving towards a paperless office. This is a good thing, because piles of documents not only take up space and give the impression of never being finished - they also have a considerable impact on the environment. A document management system, or DMS for short, helps you to gradually reduce the flood of paper, digitize work processes and create a central workspace for the entire workforce, which in turn facilitates collaboration and communication. A CRM system can also be used in office organization for collaborative work.